Integrity management implementation situation

 

–Whistleblowing–

 

Report mailbox: integrity@tul.com.tw

TUL has implemented the “Code of Ethics” and “Code of Business Conduct” to establish the culture of integrity. If you suspect or identify any wrongdoing by any director, officer or employee of TUL and its subsidiaries, please kindly report the wrongdoing to us.

Unless otherwise provided by laws, TUL will maintain the confidentiality of your personal information and protect your identity to the fullest extent permitted by law.

Reminder

1.Please provide your name and contact information.

2.To promptly conduct the investigation, please provide the name or any information to identify the individual engaged in the suspected Wrongdoing, and any information or specific evidence of Wrongdoing for our further investigation.

 

–Integrity management implementation situation–

 

Executing Unit: General Manager's Office

Execution Frequency: Every year

Dedicated Unit: "General Manager's Office", which reports to the board of directors on a regular basis every year.

Board Report Date: December 21, 2023

Evaluation Items

Operating Situation (Yes/No)

Details

The company employees have no circumstances of accepting improper benefits.

Yes

No violation of regulations.

The company has not offered or promised any facilitation payments.

Yes

No violation of regulations.

The political donations provided by the company are handled in accordance with the regulations, and are submitted to the board of directors for approval beforehand when annual cumulative amount reaches NT$500,000 or more.

Yes

No such circumstance.

Charitable donations or sponsorships provided by the company shall be handled in accordance with the regulations,and are submitted to the board of directors for approval beforehand when annual accumulated amount exceeds NT$2 million.

Yes

The donation and sponsorship items in 2023 (as of 2023.12.13) are as follows, with a total amount of NT$763,000
‧ Donated four Sparkle TDX-120GD to Zhang Zuoji Film Studio, with a total value of NT$16,500.
‧ Donated 100 copies of the book "Science and Technology Correspondent" to the National Taiwan University of Science and Technology Alumni Association, valued at NT$27,000.
‧ Donated NT$200,000 to support the operating expenses of the National Taiwan University of Science and Technology Men’s Basketball Team.
‧ Supporting the "Global Talent Entrepreneurship Program" commissioned by the Ministry of Education from the National Taiwan University of Science and Technology, with a total sponsorship of NT$50,000.
‧ Donated Fish Oil Lutein to the elementary school in Taipei City (200 boxes), valued at NT$70,000.
‧ Supporting the Digital Humanitarian Association's 2024 Angel Project charity initiative (from November 1, 2023 to November 30, 2024) to carry out rural community care and autism care projects, with a total donation of NT$300,000.
‧ Supporting the Paperwindmill Theater's stage play event , purchasing 180 tickets, with a total value of NT$99,000.

Directors, managers, and other stakeholders attending the board meetings who have an interest in the proposals listed, as well as the legal person they represent, shall explain the key content of their interests at the current board meeting. When the interests of the company are in violation, they shall not participate in discussions and votes, and shall not exercise their voting rights on behalf of other directors. Directors should be self-disciplined and should not support each other to violate the company’s interests.

Yes

All directors have recused themselves from relevant proposals that require the recusal of directors' interests this year.

The company sets up a special unit responsible for formulating and implementing the management, preservation and confidentiality procedures of the company's trade secrets, trademarks, patents, works and other intellectual property, and shall regularly review the implementation results to ensure the continuous effectiveness of the operating procedures.

Yes

The company handles management of intellectual property rights by Legal Department. The operating procedures comply with regulations.

The company employees are prohibited from disclosing commercial secrets and intellectual property rights.

Yes

No violation of regulations.

The business activities of the company are prohibited from engaging in unfair competition, preventing products or services from harming stakeholders.

Yes

No violation of regulations.

The company employees are prohibited from insider trading. Other institutions or personnel participating in the company's important projects or contracts should sign a confidentiality agreement with the company.

Yes

No violation of regulations.

The company shall disclose its integrity management policy in internal regulations, annual reports, company website or other publicity materials, and announce it in product announcements, legal briefings and other external activities in due course, so that suppliers, customers or other business- related institutions and personnel can clearly understand its integrity management philosophy and norms.

Yes

The company has disclosed the integrity management policy in the internal regulations and annual report.

Before the company establishes commercial relations with others, it should first evaluate the legitimacy of agents, suppliers, customers or other business contacts, as well as the honest management policies, and whether they have ever been involved in dishonest behaviors, so as to ensure the fairness and transparency of the business operations, and will not ask for or offer/accept bribes.

Yes

No violation of regulations.

In the process of engaging in commercial activities, the employees should explain the company's honest management policy and related regulations to the transaction counterparty, and clearly refuse to directly or indirectly provide, promise, request or accept any illegitimate benefits in any form or name.

Yes

No violation of regulations.

The company employees should avoid dealing with dishonest operations.

Yes

No violation of regulations.

When the company signs a contract with others, it should fully understand the other party's integrity management situation, and include compliance with the company's integrity management policy into the terms of the contract.

Yes

No violation of regulations.

The company encourages internal and external personnel to report dishonesty or misconduct. A reward of NT$5,000 or less will be issued according to the seriousness of the report. If internal personnel make false reports or malicious accusations, disciplinary action should be taken. The personnel will be dismissed if the circumstances are serious.

Yes

A special zone for stakeholders has been set up on the company's website, and a reporting mailbox has been set up internally. There is currently no reporting.

The company establishes and announces internal independent reporting mailboxes and dedicated lines on the company website and internal website, or entrusts other external independent organizations to provide reporting mailboxes and dedicated lines for use by internal and external personnel of the company.

Yes

A special zone for stakeholders has been set up on the company's website, and a reporting mailbox has been set up internally. There is currently no reporting.

The relevant personnel of the company handling the whistleblower should make a written statement to keep the identity of the whistleblower and the content confidential. The company promises to protect the whistleblower from being improperly treated.

Yes

The company's personnel have not committed any crimes in 2023.

If the company employees encounter others who engage in dishonest behavior against the company, the company should notify the judiciary and procuratorate of the relevant facts if their behavior involves illegal activities; if it involves public offices or public servants, it should also notify the government's anti-corruption agency.

Yes

The company's personnel have not committed any crimes in 2023.

The company shall dismiss the employee in accordance with relevant laws and regulations or the company's personnel regulations if the violation of integrity is serious.

Yes

The company's personnel have not committed any crimes in 2023.

The company's dedicated unit should hold an internal training once a year, and arrange for the chairman, general manager or senior management to convey the importance of integrity to directors, employees and assignees.

Yes

In 2023, education and training related to integrity management were held with content including company governance and corporate social responsibility codes of practice, integrity management codes, ethical codes of conduct, etc. with a total of 586 trainees and 293 training hours.